North Carolina Wesleyan Alumni Club

Regular Meeting # 3                                                             March 3, 2001

Roll Call of Deltas: Jamie Thorn (Sage), Michael Dolliver (3^rd), William E. Seaton (4^th), Keith Cockrell (C.D.), Robert Baker (Exec-at-large), William McGee, Howard Miles, Mike Ciasca, Eric Thompson, Ryan Harris, Brian Woodley, Mike Walters, Scott Cuviello, Lars Messersdmidt, Brad Turner (previous undergraduate sage), David Hanna (undergraduate Sage).  All other members not listed were not in attendance.

Opening of meeting:  Meeting formally opened at 9:00 a.m.

Old business: Reading and acceptance of previous minutes from the October 6^th, 2000 special meeting.  Motion made and seconded for the minutes to be accepted as read.  Motion carried.

Introduction of present members

Reports of Officers:

Sages Report:  Jamie opened up his comments by thanking everyone for coming out for this years orchid ball.  Jamie also indicated that since the club was started that the membership recruitment effort has dropped off.  Jamie indicated that an effort needed to be made to attract the recent graduates to join the club.  Jamie called for anyone in attendance to maybe head up this new committee.  Ryan and Brian agreed to head this up.  Jamie indicated that a membership letter would need to be devised to give a brief breakdown of the goals of membership in the club and also explain the fee’s etc.  Wes indicated that he would e-mail the last membership letter that was used to get the club started.

Treasures Report:  Dolliver indicated that overall the club is doing fine. Currently the balance is 1024.00 the club has also donated the 250.00 deposit to go back to the undergraduate chapter, to help offset some of the expenses of this years orchid ball.  Mike did indicate that there are, as always some people that have not paid their dues.  He indicated that a letter would be mailed out, to serve as a reminder.  Mike closed in saying that this years dues of 50.00 are due by June 15, 2001.

Secretary Report:  Offered to assist in straightening out any address discrepancies that anyone was having regarding getting there issue of the Emerald.

Undergraduate Chapter Report:  Brad introduced David Hanna the new undergraduate Sage.  Brad also indicated that all of the chapters F.I.P.G. insurance is paid in full.  To date the chapter has five pledges.  The total of the chapter is ten and plan to lose three to graduation. That leaves twelve actives for the upcoming fall.  Brad did indicate that the chapter is considering using the open bidding process and maybe shorten the pledge time from thirteen weeks to six weeks.  This way the chapter could have two pledge classes in one semester.  Brad also indicated that Bledsoe left under suspicious circumstances.  Shawau Irwin is the New Greek Life Director that has filled Bledsoe’s vacancy.  The college still will not allow the chapter to rush freshman and first semester freshman transfers.  Brad summed up his report by indicating that a tentative wrestling event may be worked out with a percentage of the ticket sales going back to the chapter.  Brad also indicated that the chapter plans to get another blood drive organized.  Brad indicated also that he would take Keith’s suggestion of an adopt a pledge program.  This is a good way to help offset the 350.00 pledge fee.  The pledges would be encouraged to call the alumni via phone, or contact via e-mail with a type of newsletter explaining the pledges activities and inform the alumni of the chapter’s happenings.  This would be a good way to get donations.  The money would be sent to the alumni treasurer and then forwarded onto the National office, earmarked for the pledge class.

New business:  Jamie read from Section IV. Page 6 of the by-laws, which read, as Executive board members who are alumni or associates shall hold office for two terms on a rotating schedule.  The president and treasurer shall be elected in even years at the annual meeting immediately following Convocation.  The vice-president and secretary shall be elected in odd years at the annual meeting between Convocations.  Jamie recommends that two changes be made. 1.  Change, (shall hold office for two terms) too (shall hold office for one two year term).  And secondly reverse when the officers are elected.  Jamie proposed that Sage and Treasurer be elected in odd years and Secretary and Vice-president be elected in even years.  Jamie explained that since the Alumni  usually meet for Orchid ball, and this is when we as a club have our meeting and conduct our business that this makes the most sense, as other clubs big meetings are  Homecoming and the year hasn’t changed yet.  Proposal made and seconded, motion carried for the following revision to be made to page 6 of the by-laws, section IV.

Nominations opened for the election of Sage and Treasurer.

1. Sage-  Scott Cuviello.  Motion made to elect Scott by acclimation.  Motion made and seconded.  Motion Carries.
2. Treasurer- Robert Baker, Ryan Harris. Motion made and seconded.  Motion carried.  Cuz elected as the new treasurer.
3. Bill McGee appointed by the Sage to fill Cuz’s position of Exec-at-large.

Adjournment-Motion made to close the meeting, seconded.  Meeting closed at 10:31 a.m.

Respectfully Submitted,

William E. Seaton, III.
Secretary NCWC Alumni Club