North Carolina Wesleyan Alumni Club
Regular Meeting #5 March 16, 2002

Roll Call of Deltas: Scott Cuviello (Sage), William E. Seaton, III. (4th), Keith Cockrell (C.D.), Nick Fairbanks, Tim Petre, Brian Woodley, Rick Fontana, Justin King, Craig Anderson, Ryan Harris, Jim Richardson, Phil Stevens (Sage Undergraduate Chapter). All other members not listed were not in attendance.

Opening of meeting: Meeting was formally opened at 11:21 a.m. Members recited the Creed of Sigma Pi.

Old Business: Reading of previous minutes from October 6, 2001. Motion made and seconded to have the minutes accepted as read. Motion passed.

Discussion also brought up by S. Cuviello regarding the loan that was made to the undergraduate chapter to help them offset some of their expenses. After discussion with the members present it was decided to have the 250.00 that is currently owed back to the alumni club waived, due to the current situation of the undergraduate chapter. Motion was made and seconded, motion passed.

Introduction of present members

Report of Officers:

Sages Report: Scott welcomed everyone for coming to the meeting and to this years Orchid Ball in Northern Virginia. Scott indicated that the majority of the meeting would be focused on the report by Phil, "status of the chapter" and elections of new officers for Vice President, Treasurer and Secretary. Scott asked that the new officers take charge and step up to the plate. He needs active exec board members. Currently Scott indicated that thirteen have paid their dues.

Treasures Report: Not in attendance. Keith gave info for the treasurer. Indicated that since Robert Baker has resigned that he has all of the information to pass on to the new treasurer. Currently we have 1600.00 in the bank minus the expense for Orchid Ball. There is also an updated list of who has paid their dues.

Secretary Report: Nothing to report.

Chapter Director Report: Keith indicated that the chapter needs to work on their membership. He is in constant contact with Dave Edwards at Nationals regarding what the chapter has as options. More is to be discussed under new business.

Undergraduate Chapter Report: Phil "Opie" gave the alumni club an update of the state of the chapter since the last meeting held on October 6, 2001. Phil indicated that they are working on continuing to improve their relationship with the school. Phil indicated that the relationship with the Greek advisor has improved. Currently the chapter owes 1800.00 and has one pledge. The chapter did not get the anticipated money from Student Government as they thought they would. Phil attributed this to the lack of follow through from David Hanna the previous Sage. Phil indicated that the debt was made worse by them wanting to get numbers and mailing in pledge forms without being able to pay the fees for each member. Phil did indicate that Keith has spoken to Dave Edwards at Nationals and he is willing to let the chapter pay 900.00, instead of owing 1800.00. Phil also indicated that since he is to graduate this upcoming May that the chapter is going to have do get their numbers up as they only have four members with one pledge. Phil indicated that Nationals has indicated that the chapter needs to get pledges or be closed down. Phil indicated that there is a possibility of a merger between Sigma Pi and one of the other organizations on campus. Phil indicated that the timing would have to be right and that coordinating this merger will prove to be a delicate task. Phil indicated that we as the chapter do not want to seem too overbearing or upset the members.

New Business: The Club had discussion on the best plan of attack to assist the chapter. The timeframe however is very tight, as Nationals wants to see results by the end of the spring semester. The plan is to restructure the chapter by: handing out bids within the next two weeks, doing away with a pledge period in order to initiate members and get the numbers up, do what needs to be done to get the job done, stay in close contact with Keith and Dave Edwards at Nationals.

Nominations opened for the election of Vice President, Treasurer and Secretary. Wes read the description of each position from our by-laws.

1. Vice President- Ryan Harris. Motion made to elect Ryan by acclimation. Motion
   made and seconded. Motion carries.
   
2. Treasurer- Nick Fairbanks, Justin King, Rick Fontana. Motion made and seconded. Voting done by ballot, 5-5-0 vote, tie between Nick and Justin, no votes for Rick. Scott decided tie would be broken with a re-vote and Nick and Justin gave a speech on why they would be best for the job. Ballot Vote again 6-4 vote in favor of Nick Fairbanks. Nick elected as new treasurer.
   
3. Secretary- Tim Petre. Motion made to elect Tim by acclimation. Motion made and seconded. Motion carries.
   
4. Scott replaced Charlie with Justin King for Executive at Large.
   

Convocation: Scott let everyone know that Convocation is this year in Philadelphia. July 31st through August 8th. Anyone interested on going please let him know. We will need to have a delegate for the alumni club to carry a vote. Scott will act as delegate unless someone else would like the charge.

Adjournment- Motion made to close the meeting, seconded. Meeting closed at 1:36 p.m.

Respectfully Submitted,

William E. Seaton, III.
Secretary NCWC Alumni Club